Summary
The Staff Accountant has the primary responsibility of supporting day-to-day accounting operations, ensuring accuracy in financial reporting, and assisting with month-end and year-end close processes. This role will perform core accounting functions, such as maintaining general ledger accounts, processing inventory transactions, and assisting with preparation of monthly financials.
The ideal candidate will have strong analytical skills, a solid understanding of accounting principles, and the ability to work collaboratively across departments.
Reporting Relationships
The Staff Accountant reports to the Accounting Manager.
Essential Roles & Responsibilities
Inventory & Cost Management (70%)
- Item Creation & Cost Maintenance – Plays a key role in the approval and MPN go-live process, review and ensure accounting information of products are accurate, confirm GL mapping and costing is correct on all products before go-live, update information as needed
- Importation and Tax Fees – Review SCHIP tax calculations, responsible for processing SCHIP taxes from Nicaragua factory prior to US sale authorization, prepare calculations for SCHIP taxes on incoming foreign product shipments and submit to customs broker
- Inventory Movement & Management – Monthly review of bonds, private stock, and main inventory; ensure transactions of inventory movement are tracked properly; process withdrawals of products from bonded supply; monitor major movements of products/inventory between warehouses; can include quarantined items and damaged items; reconcile inventory movements
- Inventory Shipment Log – Maintain communication from Nica factory of all product shipments, update detailed inventory database of all product shipments
- Purchase Orders – Create purchase orders in NetSuite to process incoming inventory from Nica factory, maintain detailed spreadsheet with all incoming product shipments
- Analyze price variances between NetSuite and incoming shipment log, reconcile data to ensure information is accurate
- Inventory Reconciliation – Participate in year-end physical inventory count of all products/cigars
General Ledger (15%)
- Maintain and reconcile general ledger accounts associated with inventory transactions, ensuring all financial transactions are accurately recorded and categorized
- Calculate and record journal entries related to third-party royalty fees; send information to A/R on a periodic basis for payment processing
- Perform monthly general ledger account reconciliations to ensure accuracy and identify discrepancies
- Analyze and maintain support schedules for year-end audits and corporate reporting as needed
Fixed Assets (10%)
- Responsible for reviewing all purchasing transactions coded to the fixed asset general ledger
- Record and track all additions, transfers, and disposals of fixed assets
- Maintain records of monthly depreciation and reconcile discrepancies across all reporting frameworks
Other (5%):
- Ad hoc analysis or reporting as needed
- Assist in cost/price updates of products
- Update FDA item requirements on a periodic basis
- Assist with external audits of inventory
Skills & Attributes
- Good writing and verbal communication skills
- Proven ability to calculate, post and manage accounting figures and financial records
- Strong data entry skills with high degree of accuracy and attention to detail
- Good customer service orientation and problem-solving skills
- Proficient with MS Office Suite (Excel, Outlook, Word, etc.)
- Excellent organizational skills and ability to prioritize with minimal supervision
- Knowledge of inventory management and accounting software
- Ability to multitask and prioritize in a fast-paced environment
- Ability to provide reports with statistical analysis
- Knowledge of Generally Accepted Accounting Principles (GAAP)
Education & Experience Requirements
- Bachelor’s degree in Accounting, Finance or equivalent
- Minimum 2 years’ related experience
- Experience with NetSuite preferred
- Bilingual Spanish proficiency required