The Office Manager will be employed by Swisher’s parent company, Island Management LLC, and will oversee daily operations within a family office environment. This role ensures the efficient and seamless functioning of the office, with primary responsibility for managing Front Lobby and Mail Room (outgoing shipments) operations and personnel. This role provides administrative support to the Leadership Team, including managing and prioritizing projects and meetings for the Board and Senior Staff, coordinating Zoom and conference calls, and overseeing internal and external communications on behalf of Leadership.
Key Responsibilities
- Serve visitors by greeting and acting as a line before the Leadership Team and Senior Staff, screening and assessing each party trying to contact any and all employees
- Prioritize and execute a dynamic list of requests by the Leadership Team and Senior Staff, anticipating needs and ensuring timely completion and follow up
- Responsible for managing office services by ensuring office operations and procedures are organized and on schedule
- Organize and schedule meetings, appointments, and conference calls
- Monitor and maintain office and kitchen supplies inventory, identify needs and acquire supplies, and manage vendor relationships
- Manage Executive schedules, calendars, and appointments to include travel arrangements
- Participate actively in the planning and execution of company events
- Produce complex documents, reports, and collect and prepare information for presentations and meetings with staff and outside parties
- Process invoices for the corporate office, the President, and the Senior Executive team
Qualifications
- 5+ years of proven office management and administrative experience
- High school Diploma, Associate degree a plus
- Knowledge of office management responsibilities, systems, and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Excellent written and verbal communication, strategic planning, resourcefulness, and organization skills
- Proficient in Microsoft Office - Word, Excel, Power Point, Outlook
- Practice the principles of confidentiality, professionalism, respect, and privacy in the Corporate Executive environment
What We Offer
- Base salary and bonus program
- Medical, dental, vision, life insurance effective on date of hire
- Generous 401(k) Plan
- Defined Contribution Plan
- Paid vacation and paid holidays
- Tuition reimbursement
Official Contact Information
- Email: All official emails will come from an @Swisher.com address
- Website: Verify job listings and contact details on https://careers.swisher.com
Important: We will never contact you via Teams, Zoom, or Google Meets. If you qualify for an interview the proper meeting method will be shared with you beforehand. Confidential information should only be shared through secure methods outside of email.